Healthcare Solutions
Modern healthcare demands instant communication. When every minute counts - from appointment confirmations to lab result notifications - TextBolt delivers reliable text messaging that works with your existing systems. No coding, no complex integrations, just simple SMS from your Gmail account.
10 credits included
Credit card required to prevent spam • No charges until trial ends
Reduce No-Shows
Cut no-show rates by up to
38% with automated
reminders
HIPAA Focused
Direct transmission, no patient
data storage
Multi-Provider
Separate numbers for each
provider, unified management
Works With EMRs
Epic, Cerner, Athenahealth,
NextGen, and more
Choose Your Healthcare Sector
Medical Practices & Clinics
Multi-provider scheduling coordination and patient
management
Multi-provider scheduling coordination
Specialist referral management
Lab result notifications
Chronic disease management reminders
Dental & Orthodontic Offices
Keep chairs filled with automated hygiene and
treatment reminders
Hygiene recall reminders
Treatment plan follow-ups
Insurance verification requests
Payment plan notifications
Hospitals & Health Systems
Enterprise-scale messaging across departments and
locations
Pre-admission instructions
Department coordination
Discharge follow-ups
Emergency department wait times
Mental Health Practices
Discrete, privacy-focused patient communications
Discrete appointment reminders
Medication compliance checks
Crisis resource sharing
Group session notifications
Veterinary Clinics
Keep pet parents informed and engaged
Vaccination reminders
Pet medication refills
Boarding confirmations
Emergency after-hours info
Pharmacies
Reduce abandonment with automated notifications
Prescription ready alerts
Insurance issue notifications
Medication interaction warnings
Vaccine availability updates
Healthcare's Communication Crisis Is Costing You Thousands
Healthcare providers lose an average of $200 per no-show appointment. With no-
show rates averaging 17% nationwide, a typical practice with 2,500 patients faces over 400 missed appointments annually - that's potentially $80,000 in lost revenue.
$200 per No-Show
Average revenue lost for each
missed appointment
17% No-Show Rate
National average for healthcare
appointments
30 Min Daily
Staff time spent on manual reminder
calls per provider
80% Want SMS
Patients prefer text messages from
healthcare providers
But the impact goes beyond finances:
• Phone tag frustration
Staff spend hours trying to reach patients who don't answer calls
• Delayed care
Critical lab results and medication reminders get buried in voicemail
• Patient dissatisfaction
80% of patients want to receive SMS messages from their healthcare providers
• Staff burnout
Manual reminder calls consume 30 minutes per provider daily
The Solution? Text messaging.
Studies show text reminders can reduce no-show rates by up to 38%, with appointment attendance seeing a 67% increase when healthcare providers use
SMS to connect with patients.
The Hidden Chaos of Healthcare Texting
(And How TextBolt Solves It)
The Shared Phone Nightmare
Morning Shift Drama:
Sarah sends appointment reminders at 8 AM
Phone battery dies by noon (no one remembered to charge it)
Dr. Johnson needs the phone but it's locked in Sarah's desk drawer
Patient replies 'N' to reschedule - but who checks the phone?
Afternoon chaos: Mark takes over but doesn't know Sarah already texted Mrs. Garcia
Duplicate reminder sent - patient annoyed
Evening disaster: Night staff can't find the phone (it's in Dr. Johnson's coat pocket)
TextBolt Solution
TextBolt eliminates this chaos completely - no physical phone needed. Send texts directly from Gmail, works from any computer, anywhere.
Multi-Provider Mess
Three doctors, three problems:
Dr. Smith wants his own number for his patients
Dr. Patel's locum needs access but only on Tuesdays
Dr. Chen's patients keep texting the wrong doctor's phone
Reception managing three phones, three chargers, three passwords
Staff turnover: Jennifer quit - took knowledge of which phone is which
New hire accidentally texts Dr. Smith's patients from Dr. Patel's phone
TextBolt Solution
Create unlimited separate email addresses (drsmith@, drpatel@, specialty@). Each provider gets their 'own' number without managing multiple phones.
Weekend & After-Hours Coverage Chaos
Friday, 4:47 PM crisis:
Patient texts: 'Having chest pains, should I come in?'
On-call doctor needs the phone but it's locked in the office
Phone battery dead at home, can't forward texts to covering physician
Monday morning discovery: Message marked as 'read' - but by whom?
The 'Who Saw This?' mystery - no audit trail
TextBolt Solution
Access from any device with internet, forward emails to on-call staff, complete audit trail. Multiple people can monitor if needed.
Reception Desk Security Nightmares
The phone that 'walked away':
Phone stolen during lunch rush - all patient conversations exposed
Staff member's personal phone used 'temporarily' - now has patient data
Phone dropped in parking lot - finder has access to everything
Password shared verbally - everyone knows it's 'Doctor123'
TextBolt Solution
No physical device to steal. Gmail's enterprise-grade security protects everything. Individual staff logins mean no shared passwords.
The Locum/Temp Staff Dilemma
Temporary access nightmare:
Temp doctor needs access for one week
IT scrambles to set up phone access
Leaves with phone or knowledge of passwords
Patient messages still going to their number weeks later
TextBolt Solution
Add temporary users in seconds, remove them instantly when done. All messages stay in your system, not on their device.
How TextBolt Eliminates This Madness
✓ No Physical Phone Needed
Send texts directly from Gmail - works from any computer, anywhere
✓ Multi-User Access (Standard Plan+)
Up to 10 staff members with individual logins. See who sent what and when.
✓ Complete Audit Trail
Every message tracked automatically. Patient replies go to email - never
missed.
✓ Works with Existing Systems
Just change email addresses from @txt.att.net to @sendemailtotext.com -
that's it
Real-World Headaches TextBolt Solves
Appointment Reminders That Actually Work
Stop the no-show epidemic with automated reminders that patients actually read
Send confirmations when appointments are scheduled
Follow up 48 hours before the visit
Allow patients to confirm or request rescheduling
Result: Practices report no-show rates dropping to 5% or less
Medical Practice Reminders
Dental Appointment Texts
Mental Health Scheduling
Example message:
"Reminder: Your appointment with Dr. Smith is tomorrow at 2:30 PM. Reply Y to confirm or N to reschedule. Text STOP to opt out."
Lab Result Notifications That Prevent Lawsuits
Get critical information to patients faster while maintaining documentation
Alert when results are ready (with timestamp proof)
Direct patients to secure portals
Create audit trail for 'failure to notify' protection
Reduce anxious calls asking 'Are my results in?'
Example message:
"Your lab results from 5/25 are ready. Please log into your patient portal to view them or call 555-1234 to discuss with your care team."
Why it matters: That timestamp proves you notified the patient, protecting you from 'nobody told me' liability claims.
Prescription & Medication Reminders That Actually Work
Improve adherence while solving pharmacy coordination headaches
Send refill reminders based on fill dates (not guessing)
Include pharmacy phone number for easy refills
Track who received reminders for compliance
Handle multiple pharmacies for different meds
Pharmacy Notifications
Hospital Discharge Instructions
Example message:
"Your blood pressure medication refill is due. Call Main Street Pharmacy at 555-1234 to refill. Last filled: 4/25/25. Reply STOP to opt out."
Pre & Post-Procedure Communications That Prevent Complications
Pre-op instructions with read receipts
Medication stop reminders (blood thinners!)
Post-procedure warning signs to watch
Document all patient communications
Example message:
"Surgery tomorrow 7 AM. STOP taking aspirin/blood thinners NOW. No food/drink after midnight. Bring insurance card & photo ID. Questions? Call 555-1234."
Why it matters: Patient shows up having eaten breakfast? You have proof you sent instructions. Post-op infection? You documented sending warning signs to watch for.
Mass Communications That Don't Cause Mass Confusion
Reach your entire practice instantly without the chaos
Doctor unexpectedly out sick - notify all their patients
Weather closure - but surgery center still open
Power outage - redirect to partner location
New vaccine shipment arrived - first come, first served
Separate messages for different patient groups
To Dr. Smith's patients only:
"Dr. Smith is out sick today. Dr. Jones will see urgent needs. Call 555-1234 to reschedule routine appointments."
To surgical patients only:
"Main office closed due to weather. Your surgery at Hospital Surgery Center is still ON. Call if you cannot travel safely: 555-1234."
Why it matters: Use Google Contacts groups to segment messages. No more 'this doesn't apply to me' confused calls.
TextBolt and Healthcare Compliance
Understanding Our Role
TextBolt provides a communication pathway, not a storage system. Here's exactly how we handle your messages:
Our Data Flow:
1. Your system sends an email to TextBolt
2. We extract only the phone number and message content
3. Message transmits directly to the carrier
4. Carrier delivers to patient's phone
What we DON'T do
Store patient health information
Maintain message archives
Access your EMR or patient records
Handle any PHI beyond phone number and message text
Important Compliance Information
TextBolt processes only phone numbers and message content with direct transmission.
transit directly from your Gmail account through our system to the cellular
carrier.
No patient data is stored on our servers. Messages
For Healthcare Providers: We recommend you consult with your
compliance team to ensure TextBolt fits your specific requirements. While we follow industry best practices for security and data handling, each healthcare organization has unique compliance needs.
Questions about your specific use case? Contact
support@textbolt.com
practices.
for detailed information about our data handling
Best Practices for Compliance
Include opt-in on intake forms
Get written consent for text communications
Easy opt-out process
Patients can reply STOP to opt out anytime
Complete audit trail
Every message tracked for compliance documentation
Consult your legal team
For consent language specific to your organization
Works With What You Already Have
No IT Department? No Problem.
TextBolt works with virtually any system that can send emails:
Popular EMR/Practice Management Systems:
Epic MyChart
Cerner
eClinicalWorks
Allscripts
Athenahealth
NextGen
Dental:
Dentrix
Eaglesoft
Open Dental
Mental Health:
SimplePractice
TherapyNotes
Veterinary:
AVImark
Cornerstone
IDEXX
Don't see your system? If it can send emails, it works with TextBolt.
Google Contacts Integration
Already managing patients in Google Contacts? Perfect:
Send bulk appointment reminders to contact groups
Organize patients by appointment type or provider
Update once, message many
No manual number entry needed
Pro tip for specialized practices
Create groups like "Dr. Smith's patients," "Orthodontic recalls," "Lab follow- ups," or "Vaccine reminders" for targeted messaging.
Your ROI Calculator (With Hidden Cost Savings)
Let's calculate your COMPLETE savings including disaster prevention
Visible Cost Savings
Staff Time Saved
30 minutes per provider daily on phone reminders
5 providers × $30/hour = $75/day saved
Annual savings: $19,500
No-Show Revenue Recovery
400 no-shows × $200 = $80,000 lost annually
30% reduction = 120 appointments saved
Annual savings: $24,000
Hidden Cost Savings Most Calculators Miss
Avoided Disasters
Phone theft/loss incidents: 2 per year × $500 replacement = $1,000
HIPAA breach investigation: $25,000 (avoided)
Malpractice claim from missed message: $50,000 (avoided)
Staff overtime finding missing phones: $2,000
Efficiency Gains
Reduced 'phone tag' time: 1 hour/day × $30 = $7,800/year
Eliminated duplicate messages: 5/week × $5 = $1,300/year
Faster response to urgent messages = happier patients = better reviews
Total Annual Impact
Direct savings:
$43,500
Hidden savings:
$12,100
Risk avoidance:
$75,000+
Total benefit:
$130,600+
TextBolt cost: $588-$1,188/year
What Healthcare Providers Say
"We've been using email-to-text for appointment reminders for 18 years. When AT&T announced the
shutdown, we panicked. TextBolt was the answer - we switched our entire patient reminder system in just
15-20 minutes. Now we're sending 50-60 reminders daily without missing a beat."
Merriann
Practice Manager
Amazing Smiles Orthodontics
Success Stories by Specialty:
Medical Practice Success
"Reduced no-shows by 35% in our family
practice"
Mental Health Impact
"Improved appointment compliance while
maintaining patient privacy"
Dental Office Wins
"Filled cancelled appointments within hours
using TextBolt"
Veterinary Growth
"Increased vaccination compliance by 40% with
automated reminders"
Hospital Efficiency
"Streamlined pre-admission process for 500+
surgeries monthly"
Pharmacy Innovation
"Cut prescription abandonment rate in half"
Frequently Asked Questions
The Real Questions Healthcare Providers Ask
Ready to Transform Your Patient Communications?
Join hundreds of healthcare providers who've already made the switch to TextBolt.
With our 7-day free trial, you can test everything risk-free.
What you get:
7 days full access
Credit card required to prevent spam
10 free text credits
Google Contacts integration
Complete setup assistance
Multi-user access (Standard+)
Why We Ask for Your Credit Card
Prevents spam accounts and ensures serious business owners
Enables instant service activation after trial
Protects our platform from abuse
You won't be charged until after your 7-day trial ends
Need Help Choosing the Right Solution?
Not sure which TextBolt plan fits your practice? We've created specific guides for every healthcare setting:
Medical Practice Guide
For clinics, group practices, and specialists
Mental Health Considerations
Privacy-focused messaging strategies
Dental Office Solutions
Tailored for dental and orthodontic practices
Veterinary Practice Tips
Pet parent communication best practices
Hospital Systems Overview
Enterprise solutions for complex healthcare
Pharmacy Messaging Guide
Medication management made simple
Questions? Email support@textbolt.com or check our healthcare setup guide.
TextBolt: Professional text messaging for healthcare providers. Simple, reliable, effective.